Data protection guidelines for applicants

We treat your personal data confidentially and in accordance with the statutory data protection regulations.

In the following, we would like to inform you about what personal data we collect from you, what we need it for, how we use it and who you can contact if you have any questions.

1. Who is this data protection declaration for?

This privacy policy is intended for individuals (hereinafter also referred to as candidates) who send us application documents, certificates or other documents as part of an application or on their own initiative.

2. Our offices: Who and where we are?

We are the market leader in recruitment and personnel consulting for finance, technology and real estate.

As a candidate, you can assert your data protection rights centrally at datenschutz@schulmeister-consulting.com. All affiliated companies are obliged to maintain confidentiality and to comply with the applicable data protection regulations.

3. What is the purpose of the data processing?

We use your data for career counselling and job placement. You can apply for a specific job position or send a speculative application on our websites https://www.schulmeister-consulting.com/ and https://www.schulmeister-consulting.de/. You can also contact us using our contact form or by email. A Schulmeister employee will then contact you by email or phone to discuss the next steps.

4. What is the legal basis for processing personal data?

We process your personal data for the purpose of creating a candidate profile and the associated recommendation of job positions exclusively on the basis of your express consent (Art. 6 para. 1 lit a GDPR).

In addition, your data may be processed for reasons of overriding legitimate interest (Art. 6 (1) (f) GDPR) and to fulfil legal obligations (Art. 6 (1) (c) GDPR), in particular in connection with the assertion, exercise or defence of legal claims (e.g. claims under the Equal Treatment Act). For this purpose, your data will only be stored to a limited extent if necessary.

You are not legally or contractually obliged to disclose your personal data. However, we cannot accept any applications or inform you about suitable jobs without your personal data.

5. What personal data do we collect and process?

We collect and process the following categories of data as part of the application process:

  • First name, surname: To process the application (active vs. passive application) and, if necessary, to book an appointment slot for an interview online, your name may also be included on the invoice sent to the customer/your employer.
  • Address: To process the application
  • Contact details (email address and telephone number): To process the application and, if necessary, to book an appointment slot for an interview online
  • Application documents: To process the application
  • Professional career: To process the application
  • Data on your education: To process the application
  • Professional requirements: To process the application
  • Knowledge and qualifications: To process the application
  • Date and time of application: To check the data timeliness and to provide optimal career advice.

In the course of the further recruiting process, your data is then continuously supplemented by our employees:

  • Appointments, notes and comments on your profile: These notes can give recruiters an impression of you as a person, in order to assess whether a job position is suitable or interesting.
  • E-mail communication: To document communication and the steps taken
  • Job positions that we suggest to you or that you apply for: To document and track which job positions you are in the process of applying for.
  • Tagging your profile (candidate profile): To make your profile easier to find in our database.
  • Salary data (if placement is successful): If a placement is successful, your salary data is stored. This serves as a basis for invoicing our client and for statistical purposes.
  • Start date (if placement is successful): The date of your first day of work is stored due to warranty claims in the event of premature termination of the employment contract.
  • Employer (if successful): In the event of a successful placement, our customer, your employer, will be noted. This is done for accounting, warranty and statistical purposes.

We would like to draw your attention to the fact that health data, information about racial or ethnic origin, political, religious, trade union or sexual orientation are among the data requiring special protection (special categories of personal data in accordance with Art. 9 GDPR), which we do not collect in a categorised manner. Furthermore, we would also like to ask you not to transmit such data to us. Neither in the form of CVs nor in the form of other documents and records.

6. Does profiling take place?

In order to efficiently suggest suitable job positions to you as a candidate, we tag – subject to your consent – candidate profiles for the purpose of making them easier to find in the candidate database. The keywording process draws on data from the application documents, including skills, qualifications, salary expectations, place of work, willingness to travel and professional background. When new jobs arise, the candidate profiles are compared with the respective job requirements using these keywords and all other data stored in the candidate profile.

However, there are no automated processes in our recruiting processes that would automatically eliminate candidates from the application process or automatically suggest them to one of our clients. The decision as to which candidates are approached for which positions or forwarded to one of our clients is always made by the responsible personnel consultant. There is thus no automated decision-making process in accordance with Art. 22 GDPR. In any case, your data will only be forwarded to our clients with your consent.

7. Who has access to your data?

  • Employees of the Schulmeister Group: The employees responsible have access to all data mentioned in point 5 for the purpose of fulfilling their duties.
  • Clients of the Schulmeister Group: As part of the recruiting process, you will be suggested suitable job positions. After an interview at Schulmeister, consultation and your consent, we will forward your data for a specific job position to individual customers. In doing so, the customer does not receive full access to your data, but a so-called candidate report, which also contains your CV, is generated in the form of a PDF document. This report is created for a specific position and contains your master data (personal, address and contact data), your professional requirements (e.g. desired salary or notice period), the assessment of our personnel consultants based on appointments and notes.
  • Technical service providers: We sometimes use service providers (so-called contract processors) to provide our services. Examples of such service providers are the provider of our recruiting software (HR4YOU AG based in Germany) and IT providers (IT@WORK GmbH from Vienna). These service providers have occasional access to your data for maintenance and support purposes only. They are contractually bound by a data processing agreement in accordance with Art. 28 GDPR to maintain confidentiality and to implement data security measures, and we regularly check that they comply with the data security measures. No personal data is processed in third countries in this context.
  • Other recipients: In order to fulfil legal obligations or to defend against legal claims, it may be necessary for us to grant access to your data to authorities, courts or legal representatives, for example.

8. What rights do you have?

On the basis of the General Data Protection Regulation (Articles 15 to 22), you have the right to information, deletion, restriction, data portability, correction, revocation and objection.

9. How long will your personal data be stored?

In order to be able to comply with our principle of ongoing career advice, your personal data will be kept on file by us in the long term, provided you have given your consent.

We reserve the right to delete these profiles without being asked if we have not been able to suggest any suitable job positions to candidates over a longer period of time, despite their consent. If you are interested in a job position at a later date, you can reapply at any time.

10. Who can you contact?

If you have any questions about this data protection declaration or about exercising your rights, please contact: datenschutz@schulmeister-consulting.com

11. Revocation

I can revoke my consent at any time with effect for the future by sending an e-mail to datenschutz@schulmeister-consulting.com without stating any reasons. This means that the processing is carried out on the basis of my consent and is permissible until the revocation is received.

If I do not agree or revoke my consent, Schulmeister will not be able to process my data. If I revoke my consent, my personal data will no longer be processed for the purpose of career counselling and job placement, and no more job positions will be placed.

12. Consent

By selecting the option ‘I agree’, I expressly consent to the above-mentioned purposes under data protection law.